Roles in MitID Erhverv

MitID Erhverv has 5 different roles. Here’s an overview of what each role entails in terms of responsibilities and tasks in MitID Erhverv.

There are 5 roles in MitID Erhverv:

  • User
  • Organisation Administrator
  • Rights Administrator
  • User Administrator
  • Trusted Employee (only applicable for municipalities)

Below, you can find an overview of the responsibilities and tasks associated with each role.

User

A user in MitID Erhverv is an individual who uses MitID Erhverv without holding any additional roles. A user can use MitID Erhverv to log in to or sign digitally in self-services on behalf of the organisation.

When a user logs into MitID Erhverv, they can:

  • change preferences for how often they are asked if they want to use their private MitID
  • request rights for specific tasks (for instance applying for reimbursements in NemRefusion on behalf of the organisation). However, some organisations have their own procedures for managing rights, so it’s a good idea to contact a rights administrator within the organisation.

A user can also view:

  • their own personal data
  • authenticators (MitID app, code display, audio code reader, or chip) they use
  • the rights they hold
  • their past activities as a user in MitID Erhverv.

Organisation administrator

An organisation administrator is responsible for:

  • setting up the organisation in MitID Erhverv
  • assigning roles, such as administrator roles or the role of trusted employee in MitID Erhverv
  • creating or managing user groups, which consist of users with the same rights in MitID Erhverv
  • viewing settings for organisation certificates that have already been issued
  • managing business powers of attorney that allow external individuals (for instance accountants, lawyers) to act digitally on behalf of the organisation
  • adjusting the organisation's settings in MitID Erhverv.

An organisation administrator can also assign rights, such as to report parental leave, although this is the primary responsibility of the rights administrator.

An organisation can have an unlimited number of organisation administrators in MitID Erhverv. An organisation administrator can also have multiple roles, such as being both organisation administrator and rights administrator.

Read the organisation administrator’s key tasks in detail below.

The organisation administrator is responsible for setting up the organisation in MitID Erhverv, including deciding if:

  • users will log in with their private MitID or a separate MitID when acting on behalf of the organisation
  • the organisation administrator will log in with their private MitID or a separate MitID when acting on behalf of the organisation.

Learn login possibilities with MitID Erhverv:

Login options

Learn how you, as an organisation administrator, set up an organisation in MitID Erhverv:

Set up your organisation

The organisation administrator is in charge of assigning roles such as:

    • organisation administrator
    • user administrator
    • rights administrator
    • trusted Employee (relevant only for municipalities).

Learn how you, as the organisation administrator, assign or remove roles in MitID Erhverv:

Assign administrator roles and role as trusted employee

User groups in MitID Erhverv are groups that consists of users with the same rights to carry out tasks in self-services. By creating user groups, it will be easier for the organisation administrator to assign and manage rights for multiple users at once, rather than assigning rights individually.

Learn how you, as an organisation administrator, create and manage groups:

User groups

The organisation administrator can adjust the settings for certificates issued in MitID Erhverv, including:

  • system rights
  • whether the certificate can be used for signing on behalf of the organisation.

Learn how you as an organisation administrator adjust the settings of organisation certificates:

Set up the organisation’s certificate settings

The organisation administrator can assign and manage business powers of attorney, which allow external organisations (for example accountants) to act on behalf of the organisation.

Learn how you, as organisation administrator, assign and manage business powers of attorneys.

Create, request, and manage business power of attorneys in MitID Erhverv

User Administrator

The user administrator is responsible for:

  • managing users in MitID Erhverv, such as creating new users, editing user details, and deleting users
  • managing users in user groups
  • managing certificates
  • adding or removing users from business powers of attorney that the organisation already holds
  • viewing and adjusting the organisation’s settings in MitID Erhverv.

An organisation can have an unlimited number of user administrators in MitID Erhverv. A user administrator can also hold multiple roles, such as being both a user administrator and a rights administrator.

Read the user administrator’s key tasks in detail below.

The user administrator’s primary responsibility is managing users. They can:

  • create new users
  • assign authenticator (MitID app, code display, audio code reader and chip)
  • deactivate or delete users.

Learn how you, as user administrator, manage users in your organisation:

Create, edit, delete or mass create users (oversættelse dobbelttjekkes senere)

The user administrator can add or remove users from user groups, although they cannot create user groups or assign rights to them. That is the responsibility of the organisation administrator.

Learn how you, as user administrator, manage users in user groups in your organisation:

Add or remove users to or from a user group

The user administrator can manage the organisation’s certificates, including:

  • ordering certificates
  • issuing certificates
  • revoking certificates.

Learn how you, as user administrator, manage the organisation’s certificates:

Administrate user certificates

Administrate organisation certificates

The user administrator can add or remove users from business powers of attorney that the organisation has received to act on behalf of another organisation.

Learn how you, as user administrator, add or remove users from business powers of attorney

Create, request, and manage business power of attorneys in MitID Erhverv

Rights Administrator

The rights administrator is responsible for:

  • granting or removing rights, such as the right to submit parental leave or sign for the organisation in selv-services
  • adding or removing users from user groups created by the organisation administrator
  • viewing the organisation’s certificates and their settings, such as system rights and signing rights (sealing)
  • managing users in business powers of attorney, both within and outside the organisation
  • adjusting notification preferences in MitID Erhverv.

An organisation can have an unlimited number of rights administrators in MitID Erhverv. A rights administrator can also have multiple roles, such as being both a rights administrator and a user administrator.

Read the rights administrator’s key tasks in detail below.

The rights administrator can assign or remove specific rights, such as access to submit requests in digital self-services for users, for instance applying for refunds in NemRefusion.

Learn how you, as rights administrator, grant or remove rights for users:

Assign or delete rights

The rights administrator can add or remove users from user groups, whether they are from the same organisation or another organisation.

Learn how you, as rights administrator, manage members in user groups:

Add or remove users to or from a user group

With business powers of attorney in MitID Erhverv, your organisation can assign another organisation, which has a different Central Business Register Number (CVR number) than yours, access or the right to report digitally in self-services on behalf of your organisation. This is relevant, for example, when your accountant needs to report illness on behalf of your organisation.

Assign or delete rights (MANGLER: tilføj anchor nederst på siden)

The rights administrator can view the settings of organisation certificates, including whether they can be used for signing on behalf of the organisation.

Learn how you, as rights administrator, can view organisation certificates and their settings:

Administrate organisation certificates

The rights administrator can assign or remove the user’s right to seal in MitID Erhverv. Sealing enables users to sign on behalf of the organisation without their name being displayed.

This functionality is only available if the organisation administrator has enabled sealing for the organisation in the MitID Erhverv settings.

Lean how you, as a rights administrator, assign or remove the user’s right to seal.

Assign or delete rights (MANGLER: tilføj anchor nederst på siden)

The rights administrator can assign or remove business powers of attorney if they need to be granted to a specific user in another organisation.

Learn how you, as rightsr administrator, can manage business powers of attorney

Create, request, and manage business power of attorneys in MitID Erhverv

Trusted employee (only applicable for municipalities)

A trusted employee is a role assigned to municipal staff responsible for assisting citizens and their relatives in creating digital powers of attorney in Digital Fuldmagt. This role is only available for municipalities set up as trusted organisations.

The organisation administrator within the municipality can assign or remove the trusted employee role.

Assign administratorroles or the role as a trusted employee

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