Why does documentation have to be submitted?

The purpose of documentation is to document that the management representative is linked to the organisation. In other words, the management representative can actually represent the organisation. It is therefore necessary that the name of the management representative appears in the documentation and with a title indicating that you are a management representative – otherwise the request for prove of affiliation cannot be approved.

Different types of documentation are required depending on the type of company that your organisation has in the CVR register.

If the management representative cannot establish their identity with a private MitID or NemID, a copy of the passport or drivers licence must also be submitted.

Documentation requirements

Who is the management representative?

A management representative is a person who can represent an organisation, e.g. as authorized, entitled to sign, part of the management, chairman of the board, etc.

It is in the role of management representative that you can approve the connection agreement for MitID Erhverv before an organisation can be setup and apply the solution.

In the list below, you can read who is able to approve your connection as a management representative and what documentation can be used for the management role. The requirements for management role (title) and documentation depend on the type of organisation.

The system will look up your organisation in the CVR-register in order to automatically verify the association of the management representative. If the link cannot be verified automatically, you will be asked to upload documentation instead.

It is important to follow the stated requirements in order to ensure that the connection request can be approved.

If your board of directors is not listed in the CVR-register (e.g. for associations and foundations) and you will need to fill out a board summary, a template can be downloaded here (opens in a new window and is in danish):

Open template 


In the list below, you can find more information about which documentation must be submitted according to organization type:

The following covers various types of companies, including Private Limited Company (ApS), Aktieselskab (A/S), Entrepreneurship Company (IVS), Kommanditselskab (KS), Limited Liability Companies (s.m.b.a).


The management representative who can approve the connection:

  • Director
  • Member of the executive board or board of directors


One of the following documents must be uploaded:

  • URL (link) to the company’s website where the management/management is displayed,
  • Employment contract or letter,
  • Payslip or
  • Other evidence of the employee’s position (e.g. director’s contract)

Please note: If the management person’s name and private address appears in the organisation’s registration in the CVR-register, it will be possible to document association with the organisation if the manager’s private address can be documented through a credible third party (e.g. an electricity bill from a utility company or statement from a pension company/bank.

Management representative who can approve the connection: 
  • Administrator

 

Document to be uploaded:
  • Death certificate
Management representative who can approve the connection:
  • Direktionens medlemmer og bestyrelsens medlemmer
One of the following must be uploaded:
  • Rules or statutes
  • Board of directors
  • Summary from a founding board meeting or dummary of (possibly inaugural) board meeting

If necessary, one or more of the following may also be uloaded:

  • Proof of appointment of the executive board

Management representative who can approve the agreement:

  • Beneficial owners
  • Branch manager
  • Director
  • Non-executive director
  • Member of the executive board


One of the following must be uploaded:

  • Rules or statutes
  • Summary from a founding board meeting or dummary of (possibly inaugural) board meeting
  • Board of directors submitted to a non-specialized bank or in our template

If necessary, one or more of the following may also be uploaded:

  • Proof of appointment of the executive board
Management representative who can approve the agreement:
  • Members of the executive board, treasurer, members of the board of directors and external administrators
  • Representatives of associations registered in the CVR-register


One of the following must be uploaded:

  • Summary of the last general meeting
  • Summary of the founding general meeting
  • Governing board
  • Summary of (possibly inaugural) board meeting


If necessary, one or more of the following may also be uploaded:

  • Rules or statutes
  • Administrative agreement
Management representative who can approve the agreement:
  • Fully Responsible Participant

 

One of the following must be uploaded:
  • Employment contract or letter,
  • Payslip,
  • Other evidence of the employee’s position (e.g. director’s contract) or
  • URL (link) to the company’s website where the management/management is displayed

Please note: If the management person’s name and private address appears in the organisation’s registration in the CVR-register, it will be possible to document association with the organisation if the manager’s private address can be documented through a credible third party (e.g. an electricity bill from a utility company or statement from a pension company/bank.

Management representative who can approve the agreement:

  • Director
  • Member of the executive board or board of directors
  • Fully responsible participant
  • An authorized representative
  • Chairman
  • Branch boards


One of the following must be uploaded:

  • Employment contract or letter,
  • Payslip,
  • Other evidence of the employee’s position (e.g. director’s contract) or
  • URL (link) to the company’s website where the management/management is displayed

Please note: If the management person’s name and private address appears in the organisation’s registration in the CVR-register, it will be possible to document association with the organisation if the manager’s private address can be documented through a credible third party (e.g. an electricity bill from a utility company or statement from a pension company/bank.

Management representative who can approve the agreement:

  • Director
  • Member of the executive board or board of directors
  • Fully responsible participant
  • An authorized representative
  • Chairman
  • Branch boards


One of the following must be uploaded:

  • Employment contract or letter,
  • Payslip,
  • Other evidence of the employee’s position (e.g. director’s contract) or
  • URL (link) to the company’s website where the management/management is displayed

Please note: If the management person’s name and private address appears in the organisation’s registration in the CVR-register, it will be possible to document association with the organisation if the manager’s private address can be documented through a credible third party (e.g. an electricity bill from a utility company or statement from a pension company/bank.

Management representative who can approve the agreement:

  • Resident representative
  • Authorized representatives
  • Manager member of the executive board or board
  • Fully responsible participant
  • Chairman
  • Branch board


One of the following must be uploaded:

  • Employment contract or letter,
  • Payslip,
  • Other evidence of the employee’s position (e.g. director’s contract) or
  • URL (link) to the company’s website where the management/management is displayed

Please note: If the management person’s name and private address appears in the organisation’s registration in the CVR-register, it will be possible to document association with the organisation if the manager’s private address can be documented through a credible third party (e.g. an electricity bill from a utility company or statement from a pension company/bank.

Management representative who can approve the agreement:

  • Resident representative
  • Authorized representatives
  • Manager member of the executive board or board
  • Fully responsible participant
  • Chairman
  • Branch board

One of the following must be uploaded:

  • Employment contract or letter, payslip, other documentation for the employee's position (e.g. director's contract) or URL to the company's website, where the management/management appears
Management representative who can approve the agreement:
  • Director (including Executive Vice President, Board Director)
  • Deputy director
  • Head of a department
  • Deputy director
  • Head of Secretariat

One of the following must be uploaded:

  • Employment contract or letter,
  • Payslip,
  • Other evidence of the employee’s position (e.g. director’s contract) or
  • URL (link) to the company’s website where the management/management is displayed
Management representative who can approve the agreement:
  • Director (including Executive Vice President, Board Director)
  • Deputy director
  • Head of a department
  • Deputy director
  • Head of Secretariat

One of the following must be uploaded:

  • Employment contract or letter,
  • Payslip,
  • Other evidence of the employee’s position (e.g. director’s contract) or
  • URL (link) to the company’s website where the management/management is displayed
Management representative who can approve the agreement:
  • Director (including municipal director, group director, city director) or deputy director (including deputy municipal director)
  • Head of a department
  • Deputy director
  • Head of Secretariat

One of the following must be uploaded:
  • URL (link) to the company's website, where the management/board appears,
  • Employment contract or letter,
  • Payslip,
  • Other documentation for the employee's position (e.g. director's contract)
Management representative who can approve the agreement:
  • Member of the congregation council

 

One of the following must be uploaded:
  • Summary of the inaugural parish council meeting

Management representative who can approve the agreement:

  • Resident representative
  • Authorized representatives
  • Manager member of the executive board or board
  • Fully responsible participant
  • Chairman
  • Branch board


One of the following must be uploaded:

  • Employment contract or letter,
  • Payslip,
  • Other evidence of the employee’s position (e.g. director’s contract) or
  • URL (link) to the company’s website where the management/management is displayed

Please note: If the management person’s name and private address appears in the organisation’s registration in the CVR-register, it will be possible to document association with the organisation if the manager’s private address can be documented through a credible third party (e.g. an electricity bill from a utility company or statement from a pension company/bank.

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